Work your assistant can finish.
Each one ends in the supporting records or a proposed change, not just a report. Copy the prompt into your assistant to try it.
Monthly flux analysis
“Ask Ototo to run a flux analysis on last month: every expense account that moved more than $5,000 or 15% from the prior month, with the transactions behind each.”
Compares last month with the one before, follows each material movement into bills, purchases and journal entries, and returns the drivers with record IDs.
Why operating expenses rose
“Ask Ototo why operating expenses increased 18% this month.”
Breaks the change down by account, shows the records behind each, and flags timing problems such as an invoice posted in the wrong month.
Consolidated results
“Ask Ototo for consolidated revenue and operating income, using rates from OFX.com.”
Pulls each entity’s P&L, converts at your rates, combines them, and flags intercompany balances that don’t match, with a proposed correction.
Recurring accruals and reversals
“Ask Ototo which recurring vendor costs haven’t been recorded for September, and to draft the accruals and reversals.”
Compares vendor history with the current month, checks for late bills and existing accruals, and drafts entries that post only after you approve.
Close review across clients
“Ask Ototo to run our month-end review across these 20 clients and give me the exceptions, worst first.”
Runs your firm’s checks across every client you can access and returns a prioritized exception list, with an offer to build a review packet per client.
Fix inconsistent expense coding
“Ask Ototo to find software costs booked outside Software this year and show me the correction batch.”
Checks bill and purchase lines against your coding rules, presents the exceptions, updates the approved ones and reruns the report.
Tag records with custom fields
“Ask Ototo to review invoices for Atlas Logistics and tag any that mention “SOW #3” with project code ATLAS-24.”
Finds the matching invoices, shows them with the code it would set, and sets it only after you confirm, changing nothing else.
Balance-sheet rollforwards
“Ask Ototo to roll forward our clearing, suspense and accrued-liability accounts and flag balances that need an explanation.”
Ties opening balances, movements and ending balances, traces exceptions into entries, payments and transfers, and proposes corrections.
Payment-run review
“Ask Ototo to review next week’s bills for possible duplicates, unused vendor credits and anything already paid.”
Combines open bills, vendor credits and payment history, and separates likely duplicates from legitimate repeat charges.
Intercompany reconciliation
“Ask Ototo to match every intercompany receivable to its payable and draft the corrections for each company.”
Matches activity across company ledgers, explains each difference and drafts paired corrections, then rechecks both sides.
Shared-cost allocations
“Ask Ototo to allocate this month’s shared software and insurance costs by headcount and draft the recharges.”
Identifies the cost pool, applies your drivers, prepares entries in each company and ties the total back.
Group cash and funding review
“Ask Ototo which companies may fall below their minimum cash in the next 30 days.”
Combines book cash, open invoices, bills and payment history into an entity-by-entity forecast, excluding intercompany flows.
Start with last month’s variances.
Connect QuickBooks, add Ototo to your assistant and ask it to explain last month’s biggest variances. It’s read-only, so nothing in your books changes. 7-day free trial, no card needed.